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Write a functional notice for an intended reader
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| English | Meaning |
|---|---|
| audience | 目标读者 |
A notice people can act on
- A writing task: the building will cut the water supply for repairs; write a notice for residents of at least one hundred fifty characters.
- A functional notice must tell readers exactly what, when, who is affected and what to do — clearly, politely and in a formal tone.
The parts of a notice
- Title (to notify通知), greeting (everybody各位resident居民：), the main information, what readers should do, contact details, the sender and the date.
- Put the key facts first: cause因tubing管道maintenance (of equipment)维修，本楼to desire将(of time or place) in于10moon月25sun日（Saturday星期六）morning上午8:00to arrive至afternoon下午5:00停水。
due to因pipe管道repairs维修，this building本楼will将have the water cut停水。
Which detail is essential in a water-cut notice?
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Readers need to know when.
Put the notice parts in order.
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Title, greeting, information, sender and date.
Actionable and audience-aware
- Tell readers what to do: to ask请everyone大家to shift to an earlier date提前reserves储备to live生活用水 (store water in advance). Mention who to contact: as如to have / there is有question问题，to ask请connection联系property物业：telephone电话 12345678.
- Use formal, polite words: to ask请, please (do sth)…敬请to understand谅解 (we ask for your understanding), 特此通知 (hereby notified).
to notify通知 / everybody各位resident居民： / cause因tubing管道maintenance (of equipment)维修，本楼to desire将(of time or place) in于10moon月25sun日（Saturday星期六）morning上午8:00to arrive至afternoon下午5:00停水。to ask请everyone大家to shift to an earlier date提前reserves储备to live生活用水，mountain pass关good好faucet水龙头。as如to have / there is有question问题，to ask请connection联系property物业：12345678。to / for / give给you (polite)您to bring带来inconvenient不便，please (do sth)…敬请to understand谅解。 / property management物业管理place处 / 10moon月20sun日
Belongs in the notice?
Choose content suited to a functional notice.
Which sentence fits a formal notice?
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给您带来不便，敬请谅解 is the standard polite formula in notices. The other sentences are casual (哈, 你们看着办吧) or give a personal opinion.
请大家提前 ____ 生活用水。(store / prepare)
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Tell readers what to do.
Facts versus opinions
- A notice states facts and instructions. Personal opinions (I / me我to feel / think觉得maintenance (of equipment)维修太晚(completed / change)了) do not belong.
- If the task also asks you to justify a proposal, give the reason in one clear sentence: in order to为了guarantee保证用水safe安全，….
A notice should include the writer's personal opinions about the event.
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It gives facts and instructions.
Common mistakes
- Missing a key fact: no date, no time, or no instruction.
- Casual language (everyone大家to take note of注意(used after a verb) give it…一下a Pekinese哈) in a formal notice.
Recap
- Title, greeting, key facts first (what, when, who), instructions, contact, sender, date.
- Formal and polite (to ask请, please (do sth)…敬请to understand谅解); facts and actions, not opinions.